11.1 Exterior Doors
Exterior doors and windows should:
11.2 Sliding Glass Doors and Windows
11.4 Keep Your Safety in Mind
11.5 Off-Campus Housing Security Checklist
Along the exterior of the building:
11.6 Doorways and Windows within the Unit
11.7 Other Considerations
Note that electricity consumption are limited per household (refer to your contract on the maximum limit per month) to an amount per student per month.
12.1 Arrangements on prepaid electricity.
One person in the commune should take responsibility for the prepaid meter and check the units on a frequent basis to ensure that you don’t run out of electricity at night or over weekends. Should this happen prepaid electricity can be bought at any PnP, most garages and Spar (almost all trading stores sells prepaid electricity).
If you buy your own electricity make sure you have the correct meter number with you as you will need the meter number before you can purchase electricity. The meter number can be found on the meter.
KPA will provide each commune with an electricity voucher every month from the 25th for the following month, coupons can be obtained at our offices on campus. Full records of purchases are kept at the office and students are welcome to obtain copies of the monthly purchases.
Notify KPA office well in advance if your electricity units are low (DO NOT WAIT UNTILL YOUR LAST UNITS RUN OUT). This will give KPA sufficient time to create and send you a new electricity coupon. Bear in mind that systems could be off line, sometimes for hours or days.
Before leaving for the school holidays make sure that the units on your meter are sufficient to last for the duration of your holiday. Necessary arrangements can be made with KPA offices.
This is very important as food in fridges can spoil or rot and on your return you will be welcomed by a terrible smell of rotten meat ect.
12.2 Tips on how to save electricity.
Switch off lights that are unnecessarily on (e.g. outside lights).
Switch off all electrical appliances when leaving your room or any other room in the commune.
Limit heaters to a minimum during winter.
DO NOT LEAVE YOUR HEATER ON WHEN LEAVING YOUR ROOM.
DO NOT USE APPLIANCES LIKE STOVES AND OVENS AS A HEATER.
Do not use heaters during peak hours of the day (e.g. 7-9am and 4-8pm).
Bar heaters and oil heaters are heavy on electricity and should not be used, when purchasing a heater ask your supplier to advise you on cost effective heaters.
Limit shower/bath time to 10 minutes per person – remember your house mates also need a hot shower.
12.3 How to deal with continual power failures
Unplug all excessive electrical appliances, overloading may cause continuous power failures. Avoid too many electrical appliances in your room.
Check the main switchboard (DB board) and make sure no circuit breakers have tripped.
Check all your electrical appliances and make sure no old or faulty appliances are plugged in, as this can cause power failures. Should KPA send an electrician on your request to check the cause of the problem and it is found that it was caused by faulty equipment the cost will be for your account.
13.1 Selection of “Sub wardens”
Each commune should vote for a sub warden of their choice that will represent his/her commune and will be the communication between KPA and the commune, we would like to have the names and cell numbers of the sub wardens as soon as possible.
Responsibilities of sub wardens (make the necessary arrangements to get the following in order):
13.2 Cleaning Program
All student houses/communes should have a cleaning service and a roaster of days and times when cleaning services are done and by whom (roasters can be obtained from our offices).
All students should make the following contribution to general cleaning products:
Black refusal bags
If any of the above items are supplied by KPA cost will be charged to student accounts.
13.3 Responsibilities of Cleaning Staff
Kitchen: Clean surface area, sweep/mob floors, wash dustbin, clean stove and microwave (oven monthly), clean fridge monthly, dust*. NO DISHES WILL BE DONE BY ANY CLEANING STAFF
Lounge: Vacuum/mob and dust* (move all furniture from walls) wipe light switches.
Passage: Mob/Vacuum and dust* wipe light switches, dust*.
Bathrooms: Wash bathtub, scrub showers, clean mirrors, wash toilet, dust*
Stoop&Courtyard, outside: Sweep/mob stoop areas, clean courtyard, clean dustbins, clean drain areas, wipe/sweep windowsills.
Laundry: Clean laundry area at least every 2 weeks
Bedrooms: Enter maximum once a week. Vacuum/sweep&mob move furniture from walls, dust* (Cleaners are not allowed to enter any rooms without supervision or permission from the owner of the room, KPA will take no responsibility for lost items). KPA cleaners will not make any beds, pick clothes/laundry from the floor or remove any items from the desk to clean it).
(*dust: all windowsills, curtain rails and light fittings)
13.4 Collection of household refusal bags
Mangaung local Municipality collects household refuse bags on a weekly basis on the following days:
Brandwag – Wednesday
Universitas – Thursday
Ensure that all household refuse are ready for collection on these days in the appropriate black refuse bags (No refuse in plastic shopping bags will be collected)
Refuse should be placed in the area in front of the commune outside the gate.
Uncollected refuse for long periods can cause insect and rat infestation, KPA will remove uncollected refuse bags and charge student accounts.
13.5 Rental Accounts/Payments
Rent can be paid at our offices in cash/cheque OR Electronic bank transfer/stop order/Bank Debit orders (forms available at our office). Please make sure that you use your surname and address as your reference and not student numbers. Our bank details appear on your statement. Statements will be sent out on a monthly basis before the 25th of each month, make sure you received your statement. Rent are payable in advance before the 5th of each month, payments received after the 7th will be penalized for late payment, make sure your rent is paid promptly before the cut of date. For any queries or correction on accounts please contact the office. All statements will be sent to the students at your communal address, contact our office if you want to make arrangements for statements to be sent to a different address.
13.6 Pool/Garden services
All communes should have a garden service and pool service at least once a week, if any problems please contact our office.
To be assisted by the South African Police Service (SAPS), dial the telephone number 10111 from anywhere in South Africa. A call centre operator will answer the incoming call, take all necessary particulars and assign a Flying Squad patrol vehicle or the local police station to attend to the incident. For alternative or additional assistance from the SAPS, you can use the following SAPS station telephone numbers:
|KPA Cell number||072 088 0166|
|Client Service||UFS office||051 411 2600|
|Accounts||40 Groenewoudt Street||051 522 4850|
|After hours||082 459 3309|
You can use the cell phone number to sms or phone your requests/complaints e.g. prepaid electricity vouchers.
We want you to have a good experience at KPA. In order to ensure this, it will be helpful if you remember these points:
It is in KPA’s best interests that we tell you what some of the consequences of disruptive behaviour in our surrounding neighbourhoods could be:
Please create the most positive options for yourself and your neighbours.
The rules of conduct shall be binding on the lessee/occupants as well as on any visitor and worker and forms part of your contract.
This means that steps must be taken against a lessee/occupant not complying with the rules.
It is therefore important that you, as a lessee/occupant, are well conversant with the provisions of the rules.
All lessee’s/occupants is jointly and severally responsible for the property.
The following rules are pertinently brought to your attention:
16.1 Animals, Reptiles and Birds
A Lessee/occupant of the property/section shall not keep any animals.
16.2 Refuse Disposal
A lessee/occupant of a section shall maintain in hygienic and dry conditions and use the provided receptacle for refuse within his section.
Lessees/occupants of sections shall ensure that their vehicles and the vehicles of their visitors and guests do not drip oil or brake fluid on to the common property or in any way deface the common property.
16.4 Damage, Alterations, or Additions to the Common Property
16.4.1 A Lessee/occupant of a section shall not mark, paint, drive nails or screws to there like into, or otherwise damage, or alter, any part of the common property without first obtaining the written consent of the owner.
16.4.2 Notwithstanding sub-rule (1), an owner or person authorised by him may install:
16.4.3 The lessee shall not use his section, exclusive use area or any part of the common property, or permit it to be used, in such a manner or for such purpose as shall be injurious to the reputation of the property.
16.5 Signs and Notices
No occupant of a section, used for residential purposes, shall place any sign, notice, billboard or advertisement of any kind whatsoever on any part of the common property or of a section, as to be visible from outside the section, without the written consent of the owner first having being obtained.
No washing will be allowed to hang from balconies, windows or any other section on the common property than the provided washing lines.
16.7 Storage of Inflammatory Material and other Dangerous Acts
An occupant shall not store any material, or do or permit or allow to be done, any dangerous act in the buildings or on the common property which will or may increase the rate of the premium payable by the owner on any insurance policy.
16.8 Eradication of Pests
The lessee shall keep his section free of white ants, borer and other wood destroying insects and to this end shall permit the owner, the managing agent, and their duly authorised agents or employees, to enter upon his section from time to time for the purpose as may be reasonably necessary to eradicate any such pests. The cost of the inspection, eradicating any such pests as may be found within the section, replacement of any woodwork or other material forming part of such section which may be damaged by any such pests shall be borne by the lessee of the section concerned.
16.9 Additional Rules
16.9.1 Residents must supervise their children and the children of their visitors so that no damage or nuisance is caused to the common property or other occupiers.
16.9.2 No persons are allowed to play with or damage the post-boxes, plants, shrubs, trees, gate/mechanism and/or swimming pool equipment. Any damage due to such action will be charged to the relevant lessee’s account.
16.9.3 The lessee is responsible for their visitor’s actions. Any damages caused by such persons, shall be for the lessee’s account. No hobby or any other activity on the common property which causes a nuisance for other tenants.
16.9.4Occupiers are responsible for their servant’s actions
16.9.5 No fireworks, crackers, rocket, firearms, airguns or any other instruments to be discharged on the property.
16.9.6 All facilities on the common property are for the exclusive use of the occupants and no outsiders/visitors will be allowed to use any of the facilities on the common property this includes the pool and braai area provided.
16.9.7 24 hours notice will be given to vacate the property as a result of my behaviour that includes, inter alia, partaking in drugs, alcohol abuse, and intentional damage to property, theft, assault or any other conduct that would result in the immediate termination of my lease.
16.9.8 The use of “HUBBLY-BUBBLYS” is prohibited and will be confiscated immediately.
16.9.9 The property will be utilised for no other purposes than for living purpose and will not allow any other person to occupy the property for any period (even overnight). The occupant will not cede any of the obligations in terms of the lease and will not sublet any part of the property.
16.10 Civility and Respect
In the interest of the complex/common property and working relations with all residents it is essential that we co-operate to maintain and improve the property, also to ensure that the manner in which we use the facilities on the property does not create a danger for other people or the complex.
No bar or oil heaters will be allowed at any time. Only 2 heaters per household will be accepted. If more than two and bar or oil heaters are found on the premises, KPA will immediately confiscate them.
You are a BURSARY student signing a contract?
Make sure what the maximum amount is that your bursary will pay for accommodation before signing the contract. Do not exceed the maximum amount unless a working parent can pay the difference.